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My paper has the font TimesNewRomanPS-BoldMT not embedded in itself, and therefore fails the IEEE submission check.

I am able to embed it with Acrobat by printing the PDF. However, I find it changes the colors of my paper a bit.

So I wish for a direct way to produce a PDF that already embeds all the fonts with pdflatex.

As this answer suggests, the pdftexDownloadBase14 settings in the updmap.cfg file is indeed set to true. However, it is still not embedding it.

How may I fix this?

I am using Texmaker under Window, if that matters.

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A working answer given by [egreg][1] [1]: – user42654 Dec 12 '13 at 20:14
You may also use gs for that:… – math Apr 4 '14 at 12:59

5 Answers 5

I feel your pain I was in the same situation a minute ago for an IEEE conference. There doesn't seem to be a clear or easy answer anywhere on this. I wonder why they don't make this easier to do.

This worked for me and I hope it works for you:

  1. open your pdf file,
  2. select file -> print
  3. set your printer to be Adobe printer (assuming you already installed it)
  4. click on properties
  5. click the tab "Adobe PDF Settings"
  6. uncheck "Rely on system fonts only; do not use document fonts"
  7. click on the Edit... after Default Settings
  8. click on Fonts, add those missing fonts to "Always Embed" (It is recommended to save the properties as a new setting.)
  9. print the pdf file with the new settings, and your new pdf file should be good to go.

Tip: when (or if) it asks you to save the PDF settings file, save it in the suggested Adobe settings folder

Source: Click Here

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Thanks a lot, but it may not be an answer candidate, as I am looking for a way of embedding all the fonts DURING COMPILATION. However, I do now solve the problem using this method, so +1. – Sibbs Gambling Dec 22 '13 at 15:18
Super clear instructions relevant for uploading a thesis to a repository when a non-embedded font was lurking in a figure somewhere - thank you. I was able to download a free trial version of Adobe Acrobat Pro to do this. – L Platts Sep 8 '14 at 17:39

I found this solution to be very easy:

The issue perhaps is the pdf figures which included fonts that are not embedded. You may reprint your pdf file using "Adobe PDF" while setting the "Properties"-> "Default Settings" to PDF/A-1 (mine had two, I chose PDF/A-1B:2005(RGB)). Then the fonts are all embedded. The generated file is in archived mode and non-editable.

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Welcome to TeX.SX! This seems most link a "link-only" answer. If you could expand on the solution that is proposed in the linked blog post that would be great. – Adam Liter Apr 18 '14 at 23:17

I just tried to test fonts in XeLaTeX and they obviously get embedded automatically, because when I used an obscure font and then displayed the PDF on another computer that didn't have the font, the PDF was displayed correctly.

This is how i set main font:

\setmainfont[Ligatures=TeX]{CMU Serif Roman}
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Font loading has nothing to do with font embedding. – Henri Menke Nov 13 at 13:02
not sure what you mean - doesnt the fact, that the PDF was displayed correctly under the circumstances, imply the fonts were embedded? – edison23 Nov 13 at 15:22
No, they could be system fonts which are loaded by the pdf reader from the system rather than the pdf file. – Henri Menke Nov 13 at 16:00
@HenriMenke as I wrote - "and then displayed the PDF on another computer that didn't have the font" and yes, I tested it as I wrote in the answer - I tried opening it on a computer which for sure couldnt load that file from system, because it wasn't there. That's why I assume it got loaded from the PDF. – edison23 Nov 14 at 16:42
The default behaviour of pdftex is to embed the glyphs (I guess akin behaviour for xetex). That is to say, that only the glyphs that you actually use in a document are embedded, not the whole font. – Henri Menke Nov 18 at 9:30

There is a preflight function of Adobe Acrobat Pro you could leverage. IMHO, this is the easiest method. Here are the tutorial:

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If you are using TeXStudio in Windows, Go to Options-> Configure TeXstudio->Commands->Ps2Pdf. In that field, just paste "ps2pdf.exe -dPDFSETTINGS#/prepress -dEmbedAllFonts#true -dMaxSubsetPct#100 -dCompatibilityLevel#1.3". This will directly embed all fonts while compiling itself.

You can manually do this from windows command prompt. In windows command prompt, navigate to the location of the .ps file and paste "ps2pdf -dPDFSETTINGS#/prepress -dEmbedAllFonts#true -dMaxSubsetPct#100 -dCompatibilityLevel#1.3 file_name.pdf"

I guess, for linux machine, you just have to use "=" in the place of "#"

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