Correct way of organizing bibliography

Question

What is the correct way of organizing the bibliography: Is it better to have only one .bib file which is shared by all TeX files, or am I supposed to have one .bib file for each TeX file (each paper)?

Answer 1

Work habits obviously vary from author to author, and what works well for one person may be inferior for many others. However, having to maintain separate bib files for each working paper you write doesn't seem like it could be optimal, especially because there's likely going to be a fair amount of duplication across the bib files.

Here, for what it's worth, is my approach to managing bibliography files: I use only one "master" bib file for all of my working papers. Incidentally, when writing scholarly papers, I generally use WinEdt 5.6 as the front end, and I rely on the associated BibMacros utilities package to help me manage creating, editing, formatting, and updating my bib entries.

Later on, when a paper is accepted for publication by a journal and I need to submit the tex, bib, and graphics files to get the piece published, I run one of the BibMacro utilities called "Extract from Aux". This winedt macro (i) extracts all entries actually used in the paper from the master bib file and (ii) places them into a new bib file. In the tex file, I simply adjust the \bibliography command to point to the new bib file. It is this new bib file, rather than the huge master file, which I submit to the journal (along with all other required files).