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Which bibtex entry would should I use to cite a personal correspondence via email. Also, If I want to add the function and company (say financial controller at pencils inc.) of the person cited, how to do it?

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up vote 8 down vote accepted

There's a list of the fields vanilla BibTeX uses on page 13 of Tame the BeaST (ttb-en.pdf). I'd stick "Personal communication" in howpublished; and I'm personally quite fond of the note field for adding sundries such as the job title of this personal communicator, and the name of his or her employer.

I do not know what citation style your style guide requires, but don't be afraid to deviate from it if it did not foresee this situation. The world will so not end.

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