Some of my articles are accepted for publication, others are not. In my bibliography I have to state the not yet accepted ones as "Submitted to" and accepted but not published ones as "To appear in". In addition, references for conference papers should include "Paper submitted to". I have added a description of the three different cases illustrating the problem both in connection to a list have made with \fullcite and the bibliography.

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        test {\ifentrytype{article}}%
        test {\ifentrytype{inproceedings}}%
\DeclareCiteCommand{\fullcite}[\tempmaxup] %sets name order to last-first 

        title = {Theorizing {{Lesson Study}}: {{Two}} Related Frameworks and Two {{Danish}} Case-Studies},
        booktitle = {({{To}} Appear) {{Mathematics Lesson Study Around}} the {{World}}: {{Theoretical}} and Methodological Issues},
        series = {Springer book series of ICME},
        publisher = {{Springer}},
        date = {2018},
        author = {Winsløw, Carl and Bahn, Jacob and Rasmussen, Klaus},
        editor = {Quaresma, Marisa and Winsløw, Carl and Clivaz, Stéphane and da Ponte, João and Ní Shúilleabháin, Aoibhinn and Takahashi, Akihiko},

        title = {Evolution of Teachers' Anticipation of Didactical Situations in the Course of Three Lesson Studies},
        journaltitle = {(article submitted for) Annales de didactique et de Sciences Cognitives},
        date = {2017},
        author = {Bahn, Jacob},


        location = {{Nagoya, Japan}},
        title = {How Infrastructures of Lesson Studies Impact on Teachers' Learning},
        eventtitle = {(Paper Submitted to) {{WALS Conference}} 2017},
        year = {2017/11/24-26},
        author = {Bahn, Jacob},



\setmainfont{Liberation Serif}

\chapter{List of all papers and abstracts produced }
\noindent \fullcite{bahn2017c}.
\bigskip \noindent \fullcite{bahn2017d}.
\bigskip \noindent \fullcite{winslow2018}.
\section{References} % REFERENCES  ---------------------------------
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    Can you show us an MWE, please? It is much easier to help you if you show us code that we can actually start from without the need to write a document from scratch. Can you also show how the other answer did not work for you? What in particular can the linked answer not do? – moewe Dec 29 '17 at 12:25
  • @AndrewSwann: Those suggestions pose at least two problems (I think): First of all it will affect all entries, and secondly - since It has to be done in the .bib-file - I would not be able to automatic update from Zotero when I edit or add entries. – jbahn Dec 29 '17 at 12:39
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    How would you like to tell biblatex which entries are submitted to and which are to appear in if not via the .bib file? Can you show us what output you expect exactly? – moewe Dec 29 '17 at 12:50
  • Well, I don't know but I guess I was hoping that there is some way to locally tell tex to differ. I will add en example to the OP. – jbahn Dec 29 '17 at 13:22

The straightforward solution is an extension of lockstep's answer to Localize terms in bibtex/biblatex entries


  author = {Author, A.},
  booktitle = {Foo},
  editor = {Emma Ditor},
  year = {2001},
  title = {Alpha},
  pubstate = {toappear},

  toappear = {to appear},



A more involved solution that handles different prepositions would be

  toappearin  = {to appear in},
  submittedto = {submitted to},

  \ifboolexpr{not test {\iffieldundef{pubstate}}
              and (test {\iffieldequalstr{pubstate}{toappearin}}
                   or test{\iffieldequalstr{pubstate}{submittedto}})}

In addition: This solution works perfect in combination with the export trick revealed here: https://github.com/retorquere/zotero-better-bibtex/wiki/Customized-Exports

  • Thanks. It works for individual paper, but I can't make it work for contributions to a book. – jbahn Dec 29 '17 at 13:55
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    @jbahn Show an MWE. This will definitely work for @incollection and @inbook as well as @article. For @books it will not work as it is not clear where to place the 'to appear in'. – moewe Dec 29 '17 at 13:56
  • Would it be possible to make something like: if 'year' = 'to appear' set 'in-style' to 'To appear in'? – jbahn Dec 29 '17 at 20:34
  • I got it as far as to have it write 'toappearin' instead of 'In:'. That's progress! Rather than adding a pubstate field in the .bib-file, I used the note field in Zotero. It seems to work, but I can't make it go the rest of the way, to print 'To appear in:' instead of 'toappearin:'. – jbahn Dec 29 '17 at 21:44
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    @jbahn I'll be away for a few days, so I won't have time to look at this. sorry. I don't quite understand what you are doing at the moment. Ideally you would use the pubstate field and not note or year (since that is the semantically correct field). If Zotero does not allow you to export to that field you might want to look at github.com/retorquere/zotero-better-bibtex, I haven't used it personally, but I believe it gives you more control over the fields Zotero writes (could be wrong there). – moewe Dec 30 '17 at 7:35

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